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BYLAWS AS Adopted 11/2014

 

CONSTITUTION AND BY-LAWS

OF THE

WASHINGTON COUNTY VOLUNTEER FIRE AND RESCUE ASSOCIATION

OF MARYLAND, INCORPORATED

 

PREAMBLE AND PURPOSE

 

The Washington County Volunteer Fire and Rescue Association of Maryland, Incorporated, TO FURTHER ENHANCE THE PROTECTION OF LIFE AND PROPERTY OF THE CITIZENS OF WASHINGTON COUNTY, MARYLAND, by disseminating information regarding Fire suppression, prevention , EMS, Rescue and related subjects, to cultivate fraternal fellowship among its members and to promote the best interests of the volunteer Fire, EMS and Rescue personnel of Washington County, Maryland, do hereby adopt the following constitution & By-laws.

 

ARTICLE I

NAME, MEMBERSHIP AND DUES

 

SECTION 1 - The name of this Association shall be "The Washington County Volunteer Fire and Rescue Association of Maryland, Incorporated", hereafter referred to as "The Association".

 

SECTION 2 –  A. The REGULAR member companies of The Association shall be all volunteer fire, rescue, EMS and ambulance companies of Washington County, State of Maryland, who have been elected to membership in The Association, and who shall comply with the provisions of this constitution in regards to the payment of yearly dues and the election of delegates to attend a minimum of nine meetings in the previous twelve months to be eligible to vote at the meetings of The Association. Member companies shall comply with the fire, ambulance and rescue standards.

 

B. There shall be three (3) Associate Volunteer members of the Washington County Volunteer Fire and Rescue Association: Rehab Unit 255 – Special Operations Unit – Air Unit

These three associate volunteer member companies shall have all the rights and privileges of membership, except the right to vote, and they are prohibited from receiving any of the regular financial allotments apportioned to the regular member companies of the association by the county or state government, paid through this association, including gamin proceeds but the rehab unit 255 may receive funds from the association.

 

SECTION 3 – Written application for regular membership accompanied by dues for the current fiscal year may be made by any volunteer fire, rescue or EMS company, within Washington County, Maryland.

Such applications to be filed with the Secretary of the Association at a regular meeting of the Association. Upon receipt of application, the Membership Committee shall inspect the records, apparatus, equipment and facilities for compliance with the Constitution and By-Laws and Standards of The Association.

 

(B) The Committee shall report its findings to The Association within 68 days of the receipt of application. All eligible REGULAR member companies shall be entitled to one vote for either acceptance or denial of the applicant at the next regular meeting of the Association. An

affirmative vote by two-thirds of the member companies, voting, shall be needed for the acceptance of membership by the applicant into The Association.

 

SECTION 4 - If an applicant's membership has been rejected, a CERTIFIED letter from the Secretary shall be sent to the applicant notifying them of the results. Any applicant having been rejected is eligible to reapply for membership in The Association after a period of six months after the date of the rejection notice

 

SECTION 5 - The Association is authorized to suspend a company's membership at any time. The Association by a vote of 2/3 of the member companies eligible to vote, determines that a company is proved to be in violation of the By-Laws or such Standards or Directives which have been approved by the Association and has refused to follow such solutions determined under Article VIII Section 4 or no longer meets the qualifications which may include permanent or indeterminant decertification of the company’s ability to provide emergency services by the Washington County Commissioners. 

 

All Funds held by the Association and due to the suspended member shall be held in escrow for a period not to exceed one year. If the Company remains on suspension in excess of 1 year from the date of the suspension, then those funds held in escrow for 1 year shall be distributed among the regular member companies of the Association not suspended. Also the county shall be notified to withhold all additional county funds during the term of the suspension. In Addition, all benefits of Association Membership and programs of the Association shall be unavailable to the suspended company and its members except for the company’s insurance coverage’s and LOSAP or tax modification benefits already accrued or earned by a company’s members prior to the suspension and earned LOSAP awards to members are unaffected by the suspension. Should the suspension last in excess of one year the company shall forfeit insurance coverage and no funds shall be apportioned or escrowed on behalf of that company until the suspension is lifted and then the company is only eligible for funds and insurance coverage’s apportioned after the suspension is lifted.

 

SECTION 6 - Any member company whose membership has been suspended by The Association may appeal in writing, within 30 days, to the President of the Association for a hearing. Said hearing is to be held by the Executive Committee of the Association within 30 days of receipt of the notification. The member shall be notified by certified mail or other verified delivery from the Secretary as to the date, place and time of said hearing. The results of the hearing shall be returned to the Association with a recommendation to be voted upon by the Association allowing sufficient time for the companies to have one monthly company meeting between the information and the vote.

 

SECTION 7 - Annual dues for the appropriate membership shall be payable July 1st and before September 30th each year. Member companies which fail to pay their annual dues as provided shall be suspended from The Association and shall be ineligible from participation in any of its benefits except for the company’s insurance coverage’s and LOSAP or tax modification benefits already accrued or earned by a company’s members prior to the suspension and earned LOSAP awards to members are unaffected by the suspension until all the arrearages on dues have been paid. Should the suspension last in excess of one year the company shall forfeit insurance coverage and no funds shall be apportioned or escrowed on behalf of that company until the dues and arrearages on dues have been paid at which time the company shall be eligible for insurance coverage’s. The amount of annual dues for all types of membership shall be set, approved and/or modified by the approval of two thirds (2/3) of the regular member companies present, by a roll call vote of the Association at any regular Association Meeting.

 

SECTION 8 - To prevent a dissolution of The Association, any five member companies in good standing desirous of its continuance can hold the property and the Constitution and By-Laws of The Association.

 

SECTION 9 - In the event of dissolution of The Association, any funds in its Treasury or payable to it, exceeding the amount of indebtedness already incurred, shall be equally divided among the companies that are in good standing at the time of the dissolution.

 

SECTION 10 - The withdrawal from membership by any company shall not entitle That company to any refund of dues already paid.

 

ARTICLE II

DELEGATES AND DUTIES

SECTION 1 – Each member company shall elect or appoint up to ten volunteer member delegates to represent their individual company in The Association, however, each member company shall be entitled to only one vote. The names of these delegates with the primary delegate designated shall be provided to the Secretary of The Association at the January meeting of each year on the forms provided.

 

SECTION 2 - A delegate shall be authorized and expected to act on behalf of their department.

 

ARTICLE III

MEETINGS

 

SECTION 1 - The regular meeting of The Association shall be held on the third Thursday of each month at 7:00 p.m. The meeting date may be set forward or backward one week as decided by The Association at the preceding meeting. The hosting meeting locations may be equally rotated among regular member companies by a schedule provided by The Association Secretary. NOTE: If the snow emergency plan is in effect at 1600HRS, the meeting is canceled. It will also be announced by Fire and Rescue Communications as such during the 1800HRS announcements. The meeting will not be rescheduled. If business must be addressed, a special meeting will be called.

 

SECTION 2 - A quorum for transaction of business at a regular meeting or special meeting shall be duly appointed delegates from a majority of member companies eligible to vote.

 

SECTION 3 - Special meetings may be called by order of the President, when in his judgment and emergency may render it necessary, or upon urgent request of five (5) companies of The Association in writing. No business shall be transacted other than that for which the meeting shall have been called. The nature of the business to be acted upon shall be stated in the written notice of the meeting by mail to the Chief Delegate, and by Fax to each Company at least (5) days prior to the special meeting date.

 

SECTION 4 - All questions of debate and motions shall be decided by a majority vote of eligible companies present, at each individual meeting of The Association. It shall be the privilege of any delegate to request a roll call vote.

 

SECTION 5 - All meetings shall be conducted in an orderly manner following The Association's Constitution and By-Laws and the current edition of Robert's Rules of Order Revised.

 

SECTION 6 - The following order of business shall be adhered to at all regular meetings of The Association:

1.Call to order

2. Prayer

3. Pledge to Flag

4. Roll call of companies and officers.

5. Introduction of Guests.

6. Approval of the minutes of the previous month's meeting

7. Approval of the minutes of any special meeting

8. Treasurer's report

9. Reading of the correspondence and bills

10. Committee and staff reports

11. Unfinished business.

12. New business.

13. Remarks for the good of The Association

14. Announcement of next meeting location

15. Adjournment

 

ARTICLE IV

ELECTION OF OFFICERS

 

SECTION 1 - The nominating committee shall present their slate of candidates at the regular meeting of The Association in OCTOBER OF EVERY ODD numbered year. Additional nominations will then be entertained from the floor. Any nominations received from the floor must have the approval of the nominee. If the nominee is not present, written acceptance must accompany the nomination. The Secretary shall have ballots printed and ready for the election which shall be held at the regular meeting in NOVEMBER. Each office nomination will be called for three times, after which the nomination will be closed by membership vote. There will be no write in provision on the ballot for write in candidates.

 

SECTION 2 - The following officers shall be elected to The Association and shall serve for two CALENDAR years with their respective term beginning upon January 1 of the even numbered year or until a replacement is elected:

1. President

2. 1st Vice President

3. 2nd Vice President

4. Secretary

5. Assistant Secretary

6. Treasurer

7. Assistant Treasurer

8. Chaplain

 

SECTION 3 - The President, 1st Vice President and 2nd Vice President may only serve two successive terms in office. An individual may not hold more than one elective office at a time.

 

SECTION 4 - Any officer desiring to resign his/her position must do so in writing to The Association Secretary. The letter of resignation shall be read at the following regular meeting and be made part of the official records of The Association.

 

SECTION 5 - Any delegate of The Association may request a recall vote of any officer they feel has violated any article of the Constitution and By-Laws of The Association or fails to carry out the duties of his/her office. A recall shall be instituted by a letter on the company stationery listing all charges and signed by the Company President and Secretary. The letter shall be delivered to The Association Secretary. The President of The Association shall appoint a hearing committee who will investigate all charges. The President shall convene the Executive Committee and upon confirmation by the Association at the next regular meeting the decision shall prevail.

 

SECTION 6 - The election of officers shall be supervised by three judges, who will not have a vote nor can they influence the voters, and are present and appointed prior to the election . The judges shall prepare the ballot box in full view of The Association. The Secretary shall call the roll of eligible companies and ONE DELEGATE shall come forward and cast the vote of their company.

 

SECTION 7 – In the event of a vacancy or temporary incapacity of any officer other than the President, the President may, with the consent of the Association, appoint a replacement to fulfill the unexpired term of the vacancy or appoint a replacement until in the opinion of the incapacitated officer the incapacity is corrected.

 

ARTICLE V

DUTIES OF ELECTED OFFICERS

SECTION 1 - PRESIDENT

It shall be the duty of the President of The Association to act as the chief executive officer, preside at all regular and special meetings of The Association; call special meetings when necessary; appoint such additional committees as may be necessary for the efficient performance of the duties of the Association, appoint committee chairs except where otherwise stated in these bylaws , appoint a Parliamentarian and perform such other duties as may be required by The Association. The President shall also supervise or delegate the supervision, hiring, firing, set working conditions and terms subject to the budgetary approval of the Association of all employees of the Association.

 

SECTION 2 - 1ST VICE PRESIDENT

It shall be the duty of the 1st Vice President of The Association to preside over all Executive Committee Meetings; shall serve as delegate to the Washington County Fire and Rescue Communications Advisory Board; and assume the duties of the President in his/her absence.

 

SECTION 3 - 2ND VICE PRESIDENT

It shall be the duty of the 2nd Vice President of The Association to perform such duties as required and serve on such committees as may be necessary, and shall assume all duties of the 1st Vice President in his/her absence.

 

SECTION 4 - SECRETARY

It shall be the duty of the Secretary of The Association to: record, report and file written minutes of all regular and special meetings of The Association; maintain a list of member companies and their delegates and committee members; and make available to all committees any information, records or files of The Association; be responsible for printing election ballots; notify all member companies by mail of any special meetings of The Association (notices will include subject, time and place of the special meeting). Call the roll and record the attendance of all member companies at all regular, special and Executive Committee meetings; read The Association correspondence at the regular meeting; prepare, transmit and file a copy of correspondence directed by The Association and/or an officer of committee of The Association (such action to be accomplished within 25 days, unless specified). The Secretary may assign any of the above duties to the Assistant Secretary.

 

SECTION 5 - ASSISTANT SECRETARY

It shall be the duty of the Assistant Secretary of The Association to perform such duties as may be assigned by the Secretary and President and assume all duties of the Secretary in his/her absence.

 

SECTION 6 - TREASURER

It shall be the duty of the Treasurer of The Association to receive or collect all Moneys due to The Association and issue a receipt for same; maintain records of all receipts, expenditures, bank accounts or funds; prepare a written monthly statement or receipts and expenditures to be presented at the regular meeting; prepare an annual written report for presentation at the regular meeting in June of each year; issue payment from association funds for all debts authorized by The Association membership and serve on the budget committee.

 

SECTION 7 – ASSISTANT TREASURER

Shall be the duty of the Assistant Treasurer of The Association to act in the absence of the Treasurer, and to assist the Treasurer in the financial activities of The Association and serve on the budget committee.

 

SECTION 8 - CHAPLAIN

It shall be the duty of the Chaplain of The Association to give the invocation at regular and special meetings of The Association; conduct a memorial service at the annual banquet to include a list of deceased members of each member company; conduct other memorial services as warranted; mail cards and/or visit any deceased member's family or sick or injured members and perform any other duties as deemed appropriate. The Chaplain may appoint an assistant to help in the performance of the prescribed duties of this office.

 

ARTICLE VI

APPOINTED POSITIONS

 

SECTION 1 – THE Washington County Point System Coordinator and Alternate Coordinator Pursuant to Tax general Article, Section 10-208(i-l), Annotated Code of Maryland, the Washington County Volunteer Fire & Rescue Association shall appoint a Point System Coordinator and Alternate Coordinator to facilitate and administer the Point system created under the above law.

 

 The appointment of the Washington County Point System Coordinator and Alternate coordinator shall be made by the President of the Washington County Volunteer Fire & Rescue Association for a term of (4) four years to expire on April 1st of each 4 year cycle or until a replacement is appointed. Said appointment shall be confirmed by 2/3 majority vote of the association member companies present at a regular association meeting. Partial term appointments shall be made by the President of the Washington County Volunteer Fire & Rescue Association to fulfill the un-expired remaining term of the resignee and shall also be confirmed in a similar manner and sworn in by the Clerk of the Circuit Court’s Office.

 

 The Washington County Point System Coordinator and/or Alternate Coordinator shall chair the LOSAP Committee of the Washington County Volunteer Fire & Rescue Association, and serve as County Point System Coordinators to the Maryland State Fireman’s Association, and are empowered to administer the collection, retention and distribution of benefit information on behalf of volunteer fire & rescue personnel in Washington County.

 

 SECTION 2 – The Member Company Point System Coordinator and Alternate Coordinator. It shall be the duty of each fire and rescue member company to appoint a Point System Coordinator and Alternate Coordinator for a four (4) year term beginning on January 1, 2000. The member company Point System Coordinator and Alternate Coordinator are empowered to administer the collection, retention and distribution of benefit information for the Washington County Volunteer Fire & Rescue Association Point System Coordinator and Alternate Coordinator on behalf of volunteer fire & rescue personnel in their member Company.

 

ARTICLE VII

STANDARDS

 

SECTION 1 - The standards pertaining to training, personnel, equipment and response times for fire and rescue member companies will be guided by the intent of Maryland State Firemen’s Association (MSFA), the National Fire Protection Association standards, the Maryland Fire and Rescue Institute (MFRI) and the Maryland Institute for Emergency Medical Services System (MEIMSS) with compliance as soon as practicable. Member companies shall comply with all local standards adopted by The Association in order to be certified by The Association.

 

SECTION 2 - It shall be the duty of the Standards Committee of The Association to monitor and advise the Association of the standards compliance status of each member company and the response standards as approved by the county commissioners. Non-compliance with these standards shall require a review by an Association Committee as outlined in Article VIII Section 4.

 

SECTION 3 - All new standards or modifications to existing standards will first be submitted to the Standards Committee and shall then be presented to the Chiefs Committee for comment and review.  Then the new or modified standard shall be presented to The Association for their approval. The proposed new standards or modifications will be in writing, outlining the specific changes, and presented at any regular monthly meeting of The Association. The proposal(s) shall lie on the table until the following regular monthly meeting of The Association where it shall be voted upon. It shall require a two-thirds affirmative vote of the eligible member companies present and voting for adoption.

 .

ARTICLE VIII

DISCIPLINE

 

SECTION 1 - Except for County Revolving Loan Fund requests, No member company shall approach the Washington County Government to solicit monies, equipment or services financed on behalf of themselves without prior approval of The Association or said company shall be subject to remedies in Article 1 Section 5.

 

SECTION 2 – A company shall NOT conduct or engage in any non-emergency activity within the Boundaries of any other company without the prior, written permission of the company and said offending company may be subject to remedies in Article1 Section 5.

 

SECTION 3 – A company shall NOT conduct any direct solicitation of funds within the Regular or Extended Boundaries of any company excluding publications of general distribution, linear and non-linear broadcast media or other general or broadband distribution without the prior, written permission of that company, except in that area which has been assigned to them by The Association as an Assigned District, or said offending company may be subject to remedies in Article 1 Section 5.

 

SECTION 4 – All standards violations determined by the standards committee under Article 1 Section 2 shall be referred to the President.  If the Company has corrected the violation within 7 calendar days no further action needs to be taken other than a verification by the standards committee.

 

If the violation is not corrected within 7 days or it is a violation of the response requirement of the county commissioners then the violation shall be referred to a committee comprising 1 member chosen by each of 3 member companies, said companies selected by the president of

the Association, being of similar configuration where possible, (ie- fire or ems or if a dual department depending on the standards violation), 1 member of the company in violation and the President of the Association.

 

The standards committee will research and present the violation.

 

The duty of the committee shall be to verify the violation and determine a workable solution for the resolution of the violation by the member company within 15 days of the determination of the violation.  The committee shall communicate their results to the Association delegates, and member companies within 5 days of their decision.  It may be presented for a vote at the next Association meeting if at least 10 days have elapsed since the notification. A special Meeting may also be called.  The violating company shall have the right to be heard at the Association meeting prior to the vote.

 

The solution shall be presented to the Association so that it can be recorded.  The Association shall vote to accept the solution at that meeting.  An affirmative vote shall be binding upon the violating company.  On disapproval the committee shall have 15 days to modify the solution and may call a special meeting for another vote.  Only upon an affirmative shall the violation and the solution be reported to the county commissioners.  The violating company shall institute the solutions without delay.  Should outside assistance or funding be required then the implementation period shall be delayed until that assistance can be determined and provided.

 

Failure of the violation company to implement the solution as approved in the previous paragraph within 30 days shall be brought to the next available Association meeting or a special meeting may be called for a member vote to restrict the distribution of tip-jar funds.

 

Continued violation of the same standard after an additional 30 days shall result in requesting a reduction of funds or payments provided by the county commissioners and may result in a recommendation of suspension from the Association and/or a suspension of responding from the county commissioners in compliance with county resolutions.

 

ARTICLE IX

LOCATIONS AND SERVICES

 

SECTION 1 - RELOCATION OF ESTABLISHED COMPANY FACILITIES - For the replacement of buildings which house fire and rescue equipment, company records and training, the following criteria shall govern the parameters for such relocation:

1. A support committee may be established in addition to the boundary committee, if necessary, with members appointed by the President and a representative of the company to review all relevant information and report to the Association.

A. Replacement, addition and/or upgrade.

B. No changes in established boundaries SHALL occur until reviewed by the boundary committee and approved by the association.

C. Same geographical area, not to exceed one (1) traveled mile from present location.

D. Written notification will be given TO The Association prior to any construction and will include any new address.

E. All necessary paperwork will be handled by the relocating company.

 

SECTION 2 - ESTABLISHMENT OF A SUB-STATION - To establish a sub-station for any Fire ,EMS or Rescue Company, the following criteria must be met:

A. Establish the boundary of the area to be served

B. The need to support a newly developed area where the population was sparse prior to this need and,

C. Over 51% of the property owners from the proposed first due area indicate, in writing or by petition that they are in agreement .

D. Location OF THE PROPOSED SUBSTATION will be at least five (5) travel miles from bordering company boundaries.

E. Request, in writing from company to The Association outlining the proposal in detail, asking for approval to continue efforts.

 

SECTION 3 - THE ASSOCIATION SHALL: - Form a committee to investigate the request and need. The committee will include the elected officers of The Association and one volunteer member of the company involved. The committee shall report its findings and recommendation to The Association within 70 days for action. If The Association approves the request, the favorable recommendation will be presented to the Board of County Commissioners for final permission to continue the project.

 

SECTION 4 - Any New services requested by a company must follow the above guidelines in section 1. Any exceptions or variances to the these procedures shall be presented to the committee for approval by the full membership of the Association.

 

ARTICLE X

AMENDMENTS

 

SECTION 1 - Any resolution or motion to amend any or all of this Constitution and By-Laws may be presented in writing at any regular monthly meeting of The Association or at any time directly to the Bylaws Committee. The proposed amendment(s) shall be listed by article and section with the language of the proposed change. The proposed change shall be reviewed by the Bylaws committee to integrate the intent of the request into the current bylaws and to protect the benefits of Association membership. The Bylaws committee shall have one monthly meeting cycle to review the proposal before the Association at a regular association meeting with such modifications as may be necessary to integrate the intent of the request. Once presented by the Bylaws committee the amendment shall be voted upon at the next following regularly scheduled Association meeting.  The vote may be postponed one additional regularly scheduled meeting by a 2/3rds majority vote of the eligible member companies present, at the first meeting for the vote.  In either case it shall require a two-thirds affirmative vote of the eligible member companies present for adoption.

 

ARTICLE XI

COMMITTEES

This article shall constitute the Standing Committees of the Association. Unless otherwise specified, the committee members will serve until relieved.  All appointments shall be made by and shall take effect on or before January 1.

All committees shall operate pursuant to adopted standards, procedures, guidelines and SOP’s either individually or as a committee during their meetings and performing their duties.

All committees may submit a budget request to the budget committee and funds may be disbursed on the committee’s behalf from the Association as approved by the Association as part of the approved budget.  All equipment and other property purchased by any committee or donated to any committee shall remain the property of the Association. No committee may enter into contractual obligations, memorandums of understanding or otherwise encumber funds or create an obligation to the Association or member companies without the express approval of the Association.

 

All procedures, rules, guidelines, SOG’s, or other SOP’s not under the jurisdiction of the Standard’s Committee relating to a particular committee which affects member companies or their members shall be approved by the Association with a majority vote of all members present and voting prior to implementation.

 

SECTION 1- EXECUTIVE COMMITTEE

The President, 1st Vice President (Chair), immediate Past President, 2nd Vice President, Secretary, Assistant Secretary , Treasurer, Assistant Treasurer , and Chaplain shall constitute the Executive Committee. The President may appoint other members. A majority of officers shall constitute a quorum for the transaction of business of the Executive Committee. The Executive Committee shall not commit The Association to the adoption of any policy or course of action or to the contracting of any indebtedness, other than for necessary operating expenses.

 

SECTION 2 - BUDGET AND FINANCE COMMITTEE shall consist of the Treasurer of the association and The Assistant Treasurer and a chairperson appointed by the President. The President shall select the other committee members as deemed necessary to carry out the

duties prescribed. It shall be the duty of this committee to prepare and present a budget request to the Board of County Commissioners each fiscal year.

 

SECTION 3 - FIRE PREVENTION AND PUBLIC EDUCATION COMMITTEE shall consist of a chairperson appointed by the President and one appointee from each member company (not necessarily a delegate). The Association, through this committee, shall, in cooperation and coordination with its member companies, career firefighters, professional educators and any other organizations promoting fire prevention and education, develop, implement and revise fire prevention and education programs for Washington County.

 

SECTION 4 - FIRE POLICE COMMITTEE shall consist of members designated by each member company and appointed by the Washington County Sheriff under the provisions of PUBLIC SAFETY ARTICLE TITLE 7-304 of the Annotated Code of Maryland. The Fire Police Committee shall elect its own officers and submit the results of the election to the president for approval.  Upon Approval by the president, the officers shall begin their duties. and shall present a report to The Association at the monthly meeting. The committee shall respond countywide wither individually or as a committee regardless of their member company affiliation.

 

 SECTION 5 - STANDARDS COMMITTEE shall consist of a chairperson and no less than six members appointed by the President of The Association.  Except for the chairperson, all members of the committee shall be evenly divided between member Fire companies and member EMS/Rescue companies with no more than one person representing any member company for either Fire or EMS/Rescue. If the committee membership exceeds 7 a member company may have 2 representatives on the committee.  Member companies offering both services shall designate whether their representative is Fire or EMS/Rescue. It shall be the duty of this committee to monitor each member company for compliance with the established standards for training, personnel, equipment and response times. This committee will recommend approval or denial of certification.

 

SECTION 6 - CONSTITUTION AND BY-LAWS COMMITTEE shall consist of a chairperson and two or more members all appointed by the President of the Association. The Parliamentarian shall serve as an ex officio member.

 

SECTION 7 - LAW ENFORCEMENT LIAISON COMMITTEE shall consist of three members (one from Fire Police, one from Fire and one from Rescue) appointed by the President of The Association. The Fire and Rescue appointees to be a chief officer. The President of The Association shall appoint one of these individuals as the Coordinator. The President of The Association shall solicit one appointee from the Maryland State Police, Washington County Sheriff, DNR and all of the Municipal Police Departments. The main purpose of this committee shall be to intercede and resolve questions concerning The Association and the respective police agency.

 

SECTION 8 - LEGISLATIVE COMMITTEE shall consist of a chairperson appointed by the President of The Association, four members appointed by the President of The Association plus the Public Relations Committee Chairperson.

 

SECTION 9 - PUBLIC RELATIONS COMMITTEE shall consist of a chairperson appointed by the President of The Association, the Secretary of The Association and as many members as the chairperson deems necessary to carry out the functions of this office. The chairperson shall serve as a member of the Legislative Committee.

 

Section 10 – PROPERTY COMMITTEE shall consist of a chairperson appointed by the president of the association and shall ensure the proper maintenance of all property belonging to the association including all vehicles, buildings and real estate.  The chairperson shall obtain as many members of the committee as required to accomplish the tasks assigned to it.  The committee shall coordinate with the budget committee and the treasurer of the association for financial requirements.

 

SECTION 11 – SAFETY COMMITTEE shall consist of a chairperson and two vice-chairpersons appointed by the President of the Association, each to be appointed for a three-year rotating term. The Safety Committee, with the Safety Officers of each company, will ensure the highest level of safety and health for all members, to eliminate accidents, injuries, medical and hazardous material exposures and damage to equipment and facilities. The Safety Committee will review accident and injury reports and workmen’s compensation reports.

 

SECTION 11 A – INCIDENT SAFETY OFFICERS SUB-COMMITTEE shall consist of those volunteers who have met the requirements set forth by the association and such standards as have been adopted by the Association to respond as incident safety officers.

This sub-committee shall respond pursuant to adopted standards either individually or as a committee, to any incidents that Association Member Companies have been dispatched, regardless of the committee member’s company affiliation.

The chair, an incident safety officer who must also serve on the Safety Committee, shall be appointed by the President.  This committee shall serve the Association and shall report to the Safety Committee and the Association and remain under the direction of the Safety Committee and the President and shall follow all requirements and standards as have been adopted by the Association.

 

All procedures, rules or guidelines, SOG’s, or other SOP’s of this sub-committee that are not standards of the Association shall be approved by the chief’s and EMS committees and must  pass the Association with a majority vote of all members present and voting prior to implementation.  The President may remove sub-committee members, or appoint additional non-responding sub-committee members.  The sub-committee may submit a budget request to the budget committee and funds may be disbursed on the sub-committee’s behalf from the Association as approved by the Association as part of the approved budget.  All equipment and other property purchased or donated shall remain the property of the Association.

 

SECTION 12 – The Chaplains Committee shall be created to provide information, increase communication and coordination and to further the education and training of the Chaplains of the member companies in order to assist them in their duties. The Chaplains Committee shall consist of those volunteers who have met the requirements set forth by the Association or duly elected or appointed by their Association member company as a Chaplain or Assistant. This Committee shall provide their services either individually or as a committee, to any incidents or otherwise dictated by the needs of a volunteer or the family members of any Association member company regardless of the committee member’s company affiliation. The Chair shall be the elected Chaplain of the Association.

 

 SECTION 13 - The following Standing Committees shall consist of a chairperson appointed by the President of The Association. The appointed chairperson may then select as many members as need to accomplish his/her duties.

A. Length of Service Awards Program (LOSAP) Committee

B. Computer Committee

C. Photo Team Committee

D. Personal Awards Program Committee

E. Recruitment and Retention of Volunteer Fire and Rescue Personnel

F. Emergency Medical Service (EMS) Committee

G. Chief Officers Committee

H. Training Committee

I. Credentials Committee

J. Steering Committee – (members appointed by the President – this committee is advisory only)

 

SECTION 14 - In addition to the aforementioned Standing Committees, The President of The Association shall appoint the following ad hoc committees:

A. Annual Banquet Committee. To be appointed by the President. The Treasurer of The Association shall be a member.

B. Boundaries Committee. Minimum of five members.

C. Nominating Committee. To be appointed at the September meeting of each odd numbered year.